Parents/carers should read this policy in conjunction with the Photographing, Filming and Recording Students Policy

This policy changed in 2024 from an annual process to a 'once on enrolment' process.

If you have read this policy and form and are comfortable with the school using photos,
video or recordings of your child as described, you do not need to take any further action.

However, if you have decided that you do not want images of your child to be collected or used by our school, please complete the form and return it to your child’s classroom teacher via Sentral.

Consent Form (this link is a writable pdf)

There are many occasions during the school year when staff photograph, film or record students participating in school activities or events. We do this for many reasons including to celebrate student participation and achievement, showcase particular learning programs, communicate with our parents/carers and school community in newsletters etc.

Our Photographing, Filming and Recording Students Policy describes how we will collect and use photographs, video and recordings (images) of students. The policy also explains when parent/carer consent is required and how it can be provided and withdrawn.

Please note there are uses of images that do not require consent. These include curriculum-based activities (i.e. class work), identity management, managing behavioural and safety incidents, to support a student’s health and wellbeing, and to provide individual feedback or communication to a student, their parents/carers and/or school staff. If you have any concerns about the use of photographs in our school, for example, due to safety or cultural reasons, please contact the Principal via email at laburnum.ps@education.vic.gov.au.

This Consent Form describes:

• situations where consent is required and seeks that consent
• how personal information will be handled in regard to privacy law
• ownership and reproduction of images

If you would like to withdraw or change your consent at any time, you must notify us via email at laburnum.ps@education.vic.gov.au. Please note, it may not be possible for the school to amend past publications or to withdraw images that are already in the public domain.

We will provide an annual reminder to parents about our Photographing, Filming and Recording Students Policy via the school newsletter/eNews. We will also notify parents when implementing software that may include photos of students, giving parents an opportunity to discuss any concerns or preferences.

This consent form applies to images of students that are collected and used by our school. We ask that parents/carers, students and invited guests do not photograph, film or record school performances, sporting events and other school activities.

If you do not understand any aspect of this consent form, or you would like to talk about any concerns you have, please contact our school on 9898 5811 or Laburnum.ps@education.vic.gov.au.

Privacy

Photographs, video and recordings (images) in which your child is identifiable are considered ‘personal information’ under Victorian privacy law. This means that any images of your child taken by the school may be a collection of your child’s personal information. The school is part of the Department of Education (the department). The department values the privacy of every person and must comply with the Privacy and Data Protection Act 2014 (Vic) when collecting and managing all personal information. For further information refer to the Schools’ Privacy Policy (http://www.education.vic.gov.au/Pages/schoolsprivacypolicy.aspx).

Ownership and reproduction

Copyright in the images will be wholly owned by the school. This means that the school may use the images in the ways described in this form without notifying, acknowledging or compensating you or your child.

Consent for use of images

Our school uses images in a number of ways. Please read the categories below, then indicate your opt-in consent by using the tick boxes at the bottom of this form.

Use of images within the physical school environment  

If you consent, photographs, video or recordings of your child may be used by our school within the school environment in any of the following ways:

• for display in school classrooms, for example in displays of student work, on noticeboards to celebrate achievements
• to support student’s health and wellbeing (e.g. photographs of pencil grip to assist in assessments)

Use of images within the school community  

If you consent, photographs, video or recordings of your child may be used by our school within the school community in any of the following ways:

• in the school’s online communication, learning and teaching tools, for example Sentral, emails, or Google Classroom applications only accessed by students, parent/carers and school staff with passwords.

Use of images beyond the school community/publicly   

If you consent, photographs, video or recordings of your child may be used in publications that are accessible to the public, including:  

• on the school’s website (including in the school newsletter which is publicly available on the website).
• In the Year 6 Yearbook

Your consent

I have read this form and I consent to Laburnum Primary School collecting photos, video or recordings of my child during their time at the school, and using these photos, video or recordings in the following ways.

Indicate your consent for the three options by using the tick boxes.

☐            I consent to the use of images of my child within the physical school environment

☐            I consent to the use of images of my child within the school community

☐            I consent to the use of images of my child beyond the school community/publicly, i.e. the school’s website and social media accounts

Further information about how Laburnum Primary School collects and uses photos, video and recordings of students is available in our Photographing, Filming and Recording Students Policy, including use of images that do not require consent, e.g. to fulfill legal obligations or for identification purposes.

If you do not return this form to the school, we will assume that you do not consent to the optional uses as described above.