A - Z of Useful Information for Parents
COVID Assurance Program – High Performing School Recognition
As part the COVIDSafe Assurance Program for schools in 2020, Laburnum Primary School was recognised for 'the exemplary manner with which your school has applied and implemented health and safety strategies to ensure your school is COVIDSafe'. It was noted that 'your school displayed a very high standard of COVID-19 preparedness and had very effectively implemented the strategies and guidance to help minimise the risk of coronavirus (COVID-19) transmission'.
Our continuing implementation of COVIDSafe strategies impacts our usual school operations, and may be reflected in the arrangements detailed below.
It is strongly recommended that families take out Ambulance Cover. If a child requires urgent medical care, an ambulance will be called, irrespective of whether they are insured or not. The Department of Education and Training advises the following:
The school has a significant number of students with anaphylaxis, a severe and potentially life-threatening allergic reaction. Parents are required by law to inform schools of their children’s allergies and all schools are required to implement strategies to prevent these students’ exposure to allergens.
Allergens can include eggs, peanuts, tree nuts (e.g. cashews), cow's milk, fish and shellfish, wheat and other grasses, soy, certain insect stings, animal hair and medications. Shared food and food brought from home can unwittingly pose a risk. It is critical that the school community understands that contact with or ingesting these allergens could be life-threatening for some of our students.
For these reasons, parents should not provide birthday food treats for their children to share. it is recommended to use non-food treats or none at all.
We try to reduce the risks by asking for your support in a number of ways. Firstly, we ask that you do not provide your child with peanut butter or Nutella sandwiches or snacks with nut products in them.
Parents of students with anaphylaxis are asked to provide their students with their own special treats to have when celebrating a special occasion. All students are asked not to share food and to only eat food that their family has prepared for them.
Our school is ‘allergy aware’ and, by reducing the risks and developing the strategies suggested by Allergy and Anaphylaxis Australia as outlined in our school Anaphylaxis Policy, we aim to educate all students about caring for themselves and others.
Art Smocks and Library Bags
All children require an Art Smock for painting and other art based activities. They will also need a library bag for library borrowing.
When COVIDSafe restrictions allow, assembly is held in the school hall, usually at 3:00 pm on Fridays. It is a good opportunity to get to hear about school events and celebrate the achievements of the children. Parents are most welcome to attend Assembly, although we do ask that visitors stand at the rear of the hall to minimise congestion.
It opens with ''Advance Australia Fair'' [see below], an acknowledgment of country and the school oath, and is followed by important news items, presentations by individuals, classes or the choir, celebrations of achievement by students receiving class awards and sharing of sporting results and house points. Our student leaders play an active role in its delivery. All parents are welcome to attend, however the hall fills quickly and you may need to stand.
Advance Australia Fair
Australians all let us rejoice, Beneath our radiant Southern Cross
For we are one and free, We'll toil with hearts and hands
We've golden soil and wealth for toil; To make this Commonwealth of ours
Our home is girt by sea; Renowned of all the lands;
Our land abounds in nature's gifts For those who've come across the seas
Of beauty rich and rare; We've boundless plains to share,
In history's page, let every stage With courage let us all combine
Advance Australia Fair. To Advance Australia Fair.
In joyful strains then let us sing, In joyful strains then let us sing,
Advance Australia Fair. Advance Australia Fair.
Attendance and Absences
Laburnum Primary School believes all students should attend school all day, every day when the school is open for instruction and is committed to working with its school community to encourage and support full school attendance.
Our Attendance Policy outlines the school's legal responsibility to promote and check attendance. All DET schools follow set policies and guidelines to maximise student attendance and follow up unexplained absences.
School hours are from 9:00 am - 3:30 pm. It is important that your child arrives at school on time. However, we understand that on occasion being late is unavoidable. If your child arrives after 9:00 am, an adult needs to sign your child in at the school office and collect a slip to give to the class teacher. When COVIDSafe restrictions allow, Parents are expected to accompany their children into school and to the classroom if they are arriving after 9:00 am.
Children are not permitted to leave the school before 3:30 pm, unless collected by a parent or adult authorised by the parent/guardian.
An early dismissal form must be completed at the office and given to the child’s class teacher.
If a child is absent from school, parents are required to provide a written explanation by checking a box on Sentral. Hard copy notes can also be sent to teachers if necessary. If your child is absent on any day, please enter their absence online via Sentral. We send SMS messages to parents after roll-marking if children are not accounted for. To avoid unnecessary inconvenience to parents and costs to the school, please register absences by 9:00 am.
Reasons for absences can be done online through Sentral and this is the school’s preferred method for absence notification. This is the most convenient option for parents. Alternatively, parents can send a signed note explaining the absence when their child returns to school. Please do not phone the office when your child is absent, as we do not have the resources to manage this in a school as large as Laburnum.
Reasons for Absences:
Principals can consider the excuse given for an absence and use their discretion to decide if the parent has a reasonable excuse for not meeting their legal obligations ('excused absence') or does not have a reasonable excuse ('unexcused absence').
In the event that a child needs to attend regular appointments during school time, parents should email the Principal to seek approval. As per DET policy, the process for making a decision about student absences involves a principal:
Students can enter the school grounds from 8:45 a.m. and can enter the corridors or classrooms after the 8:50 a.m. bell. Interviews with teachers should be by appointment, as teachers are usually preparing for their class before school.
Students can access classrooms and get ready for the day
Lunch (Eating time in classrooms, supervised by teachers)
Dismissal for the last day of terms 1, 2 and 3 will be 2.30 pm.
Dismissal for the last day of term 4 will be 1.30 pm.
Each Prep student is paired with an older student ‘buddy’ who will become a ‘friendly face’ in the school grounds. Each term the children enjoy planned activities together. This program is a highlight for both the Prep child and their buddy and contributes to the friendly atmosphere in the playground.
Our school policy promotes positive interaction between students in and out of the classroom. Bullying is not tolerated. Teachers supervise students in the playground during lunch and recess and proactive learning in the classroom encourages students to be aware of how they are treating others.
Remember that the occasional conflict or harsh word is not defined as “bullying” but rather, inappropriate behaviour that needs to be addressed. See our Bullying Prevention Policy and Student Engagement and Inclusion Policy (on our website) for further details.
All school events are listed on our online Event Calendar, found under the 'News' tab on our website. It can also be accessed through our fortnightly LPS eNews.
All schools are legally required to have policies and practices in place to promote child safety. Laburnum P.S. is a child safe school and all staff, visitors and volunteers are expected to play an important role in ensuring a child safe environment. The school’s child safety practices, including the child safety Code of Conduct, can be found on the school website under Our School/Planning and Policies, or by contacting our office.
All visitors, including parents who are here after 9:15 am or before 3:15 pm (except for assembly) are required to report to the office and sign-in using the QR codes on signage at the gates or office.
Volunteers are required to have a currrent Working with Children Check (see details on page 24) and COVID-19 vaccination.
Each year the teachers will place children in classes for the following year, taking into consideration the needs of the children and a balance in each class. During December, each child will be asked to list some children that they would like to be with the following year. Teachers will then place each child with at least one of these children. An important part of this class allocation process is ensuring your child has some different students in their class each year and learns to develop new friendships.
Class Parent Scheme
Each class has a volunteer Parent Representative whose responsibilities range from organising social activities for the parents and children of a class, to organising parent help for reading rosters. This is usually at the request of the class teacher.
Clothing and Belongings
Please clearly mark ALL clothing and any other items brought to school. Please write your child’s full name (e.g. John Smith or J. Smith) as our Lost Property area is full of unnamed items. It is also a good idea from time to time to check that the name has not been washed away. Lost Property is located in the office foyer.
Prep children will be dismissed from the area outside the hall, near the canteen. If making arrangements with others to collect your child, please make sure these are clear and inform the classroom teacher. It is expected that all children will be collected by the 3:45 pm bell. After this time there will not be supervision by a Yard Duty teacher.
As we do not have teachers to supervise students after 3:45 pm, any students remaining in the play ground will be taken to Out of School Hours Care, for which there will be a charge. If you are unavoidably held up, please contact the school office so that arrangements can be made.
Effective communication is an important part of the school community. The school newsletter, LPS eNews, is published fortnightly. It is emailed to families and is available on the school website under the 'News' tab.
We urge all parents to read LPS eNews, as it is the main communication platform for essential information you may need to know about learning and school events. The newsletter can be translated online into many languages, and is mobile-phone friendly.
Parents can email teachers via Sentral mailboxes to request meetings, phone calls or for non-urgent matters. As there is usually a 24-48 hour response time for teacher emails, please phone or email the school office for urgent matters.
Dogs in the School
With around 800 students and staff in our school, our priority is to keep the school safe. We ask all families to leave their dogs either at home or secured at a safe distance from the school entrances and students who may be walking past. Thank you for your understanding.
Emergency and Contact Information
Emergency information is contained on the enrolment forms at the school office. You can check the accuracy of this information on your sentral Parent App.Please notify the school if you change your address, phone number, work address and work phone number, emergency contact person, doctor or if there are any other details that we may need to include in our records. It is also important that the school has copies of any Court Order Information.
Early in the year teachers discuss and practise the procedure for evacuating the school in an emergency. We practise these each term.
When COVIDSafe restrictions allow, we offer a range of extracurricular activities before during and after school. They are mostly organised by our teachers, as well as some external providers who charge a fee to run these classes. A full list is available on our website and we advertise each term’s activities in our newsletter. Participation is purely by choice.
From time to time, the students will go on excursions so that they have direct experiences related to their classroom studies. These excursions are an integral part of your child’s education and as such we would hope that all children attend excursions. Your written permission, either in hard copy or on Sentral, is required for any excursion, as is payment.
Therefore, permission slips MUST be completed and received by the school before a student will be allowed to attend.
We try to limit excursions/incursions or swimming to one event per term, to ensure all families can afford these experiences.
If you wish to help on excursions or with the school swimming program, you MUST have a current Working with Children Check (see further information under Working with Children Check) and COVID-19 vaccination.
House System and Student Leaders
Our houses are named in honour of famous Australian artists. The four houses, Conder, McCubbin, Roberts and Streeton, are led by student leaders. These captains are role models for their peers and foster pride in their respective houses. Student leaders are usually elected late in Year Five. They are responsible for organising whole school events, liaising with other student committees and promotion of the house points system. Each of the four houses has a ‘house colour’:
Injured or Unwell Children
School is no place for a child who is unwell. Please keep your child at home if they have any symptoms of illness including COVID-19 symptoms:
These are further explained in the Department of Health's What you Need to Know on our website home page.
Children who become unwell during school time will be sent home. Parents are asked to call at the office before taking their child. If your child attends the sick bay for any treatment they will receive a treatment form to be taken home. Parents will be contacted in the event of any head injury.
The school has a supply of clothing kept in the sick bay to change children if they become wet or soiled. Parents are asked to wash and return these clothes for further use. For Prep children it is often a good idea to keep a spare pair of underwear in the bottom of their schoolbag.
We have approximately 150 students who are involved in our instrumental music program, learning a range of instruments. These students can participate in our Concert Band. They can also participate in the String Ensemble. Parents can choose to enrol their child on a user-pays basis. A Gala Concert is held annually to showcase these performers. Further information is available from our office.
To help prevent and control the transmission of infectious diseases in schools, a child must be excluded from school if he or she has any of the following:
Importantly, children who have been vomiting should not attend school until 48 hours after the vomiting ceases.
While these are some common diseases, please refer to the Better Health School Excursion Table* for a comprehensive list and updated information. Please contact the office if your child contracts any of these.
Lost property is often returned in the foyer. Please collect any lost clothing from there. All items must be named. It is recommended that all jewelry and expensive toys remain at home as we are unable to follow up the loss of personal items.
Lunches are eaten in the classroom under the supervision of the class teacher. We strongly encourage families to support our Nude Food program by using as little disposable packaging as possible. Parents are asked to send water in plastic or eco-friendly bottles (no glass bottles or cans). We encourage your child to eat a healthy lunch and bring healthy snacks that can be eaten as needed. If your child needs a spoon or fork to eat their lunch, please provide one.
The Primary School Nursing Program conducts a health assessment for Prep children, as well as assessment and follow up of children referred to the school nurse in other years.
Medication cannot be given to children unless a parent or guardian has provided a note. The tablets or mixture must be clearly labelled in the original bottle with the child’s name, the dosage and the time this medication is to be given.
Although it is important that your child attends school regularly, if he or she is ill, home is the best place. When your child has been away from school you will need to provide a written explanation on Sentral to explain the reason for the absence. The Department of Education and Training requires these notes be retained for attendance records.
At Laburnum we encourage parents and students to think about healthy alternatives to pre-packaged food that limits waste. Reusable plastic containers are encouraged, as are fruit and other rubbish free snacks. Re-using, recycling and composting organic waste is promoted. We have a school vegetable garden to use our organic waste.
Out of School Hours Care
OSHClub, a provider of quality child care, is licensed by our School Council to provide before and after school and vacation care.
All students should be registered with OSHClub. Registration is free:
A Before and After School Care Program operates each day and we request and strongly recommend every family to register their child (at no charge) so the service can be used if needed, such as an unexpected delay in picking up your child.
A school holiday program is available each term and most of the January school holiday period. Program details and booking forms are available from the school office or website. Before School Care operates from 7.00 am - 8.45 am. After School Care operates from 3:30 pm - 6:00 pm. Care is available to all school aged children, either on a permanent or an occasional basis.
A schedule of fees is available from OSHClub via their website.
On student-free days, all day care is usually available from 7 am to 6 pm at a cost to parents. Students attending will be fully involved in an activities program.
Parent involvement is welcomed, encouraged and desirable in a climate where the notion of home/school, parent/teacher partnership is positively promoted. Laburnum is proud of, and enjoys, a supportive and enthusiastic parent community. There are many ways for you to become involved, which ultimately enriches school programs, improves the environment and facilities, and enhances your child's growth and learning.
Parents who wish to become involved may nominate for School Council in Term 1 or participate in the other school committees, including Parents Group.
At school level, there is the opportunity to become involved with classroom activities. For helping out in your child’s classroom (by arrangement with class teacher), please be aware that we ask you to participate in the Parent Helpers Workshops. This is arranged early in the year.
Parents Group is a group of Mums and Dads who work together to help enhance the community spirit of our school. They work closely with School Council, the school leadership team, teaching and office staff to run various events and activities throughout the year.
The role of Parents Group covers three key areas of school life: community, social and fundraising. When COVIDSafe restrictions allow, a number of events are coordinated and run throughout the year: our Mother’s Day Stall and Fathers' Day Breakfast (both of which are extremely popular with our children), Social Nights for parents and Footy Day lunches in September to celebrate Grand Final Day, as well as Christmas Carols in Blacks Walk in December. Parents Group also run various drives and regular fund-raisers throughout the year to raise valuable funds for our school.
Over the years Parents Group have funded a number of improvements to the school, including playgrounds, sporting equipment, gardens, landscaping and educational resources. Our current project is a fully resourced science/multipurpose room. Parents Group meeting minutes are uploaded to Sentral each month.
Laburnum is a large school and it is important for all of us to keep up a strong spirit of community amongst the children and their families. Parents Group and the school very much rely on parents being willing to contribute their time and ideas. Parents Group is also a great opportunity to be part of your child’s school journey, contribute in a very practical way, stay informed about what is happening at the school and to get to know other families.
So please give some thought to joining Parents Group. They usually meet on the first Tuesday of the month in the staffroom at 7:30 pm, as advertised in the school newsletter and calendar. You can give as much or as little of your time as is practical for you and your family, so we hope you will consider giving some of your time to help make our school the place we all want it to be.
Please observe all parking restrictions and obey traffic rules when dropping off and picking up your child. These are in place to maximise safety for everyone, including our students.
The school car park is restricted to members of staff and has an automatic gate closer, which also locks the gate.
Janet St has parking restrictions and areas where cars cannot be left unattended during certain times.
There is a ‘2 minute parking’ zone located off Pakenham St. Please be aware that this area is for drop off or pick up only. Please do not park in the drive through area (there is parking available at the Bowls Club if you need to wait or leave your car).
Please ensure that traffic can keep moving in these areas and teach your child the safest way to enter and exit the car, from the passenger (not driver) side of the vehicle. There are other parking areas, including the Bowling Club car park, for parents who anticipate longer waiting times for their child.
Council parking officers regularly patrol the roads surrounding the school and fine offenders.
‘No Parking’ Signage
If there is a 'No Parking' sign, you can stop for 2 minutes in that area if:
o you are picking up or dropping off passengers or goods
o you stay within 3 metres of your vehicle.
If you stop in, or partly in, an area showing a no parking sign and you are not picking up or dropping off passengers or goods, you are considered to be parked illegally and can be fined. This is the case even if you stay with your vehicle.
‘No Stopping’ Signage
If there is a 'No Stopping' sign, you are not allowed to stop or park your car in, or partly in, that area for any reason. Dropping off or picking up passengers or goods in a ‘No Stopping’ area is not permitted and you can be fined.
Parents are reminded that parking on driveways, parking on the nature strip, calling children into cars in traffic and U-turns in front of the school, are illegal.
The Department of Education and Training does not hold insurance for personal property brought to schools and has no capacity to pay for any loss or damage to such property. We therefore regret that we are unable to take any responsibility for lost, damaged or missing items, nor follow up such instances.
Please encourage your child to leave valuables or ‘special’ items at home.
The Prep children are encouraged to play in the area between the Pakenham Street fence and the school library. This area is generally shared with the children in Years 1 and 2. During the first weeks of school, the Prep children will have staggered recess times to enable them to become used to the playground, without children from other levels in the school. Once the Preps are outside at the same time as other year levels, there will always be a Prep teacher in their area for as long as necessary.
Supervision of the playground before school begins at 8.45 am and finishes after school at 3.45 pm.
Students should not arrive at school before 8.45 am and they need to be collected by 3.45 pm, unless attending OSHClub.
The school operates under the general policies and guidelines of the Department of Education and Training and must comply with DET directives. There are some areas in which government schools are also required to have local policies, which are approved by School Council. Parents should familiarise themselves with these. Many of our policies are available on the school website, under Our School/Planning, Policies and Forms, and include the following:
Reporting to Parents
We schedule 'formal' reporting to parents events each term, for Prep – Year 6 parents:
February - Information Evening: outlining programs and procedures for the year.
February 'Meet the Teacher' appointments - This is an opportunity for parents to share information which may assist their child’s transition and progress at school.
June - Written report
July/August - Parent-teacher Meetings
December - Written report.
Parents are also welcome to meet with teachers at other times during the year, if needed, by mutual arrangement. Please email your child's teacher via the Sentral Parent Portal to arrange these meetings or phone calls.
School Information Portal: Sentral
Laburnum uses Sentral (a Learning Management System) as an information portal for parents. For example, we use Sentral for student attendance and student reports, so registration by parents is essential. You will receive a letter from our office with registration information and a unique password, which you can then change.
Parents can email teachers via Sentral mailboxes to request meetings or for non-urgent matters.
As we expand our use of Sentral, parents are advised of the following, as per DET policy:
Laburnum Primary School uses online services, such as Sentral, to provide an easy way for parents to provide, and the school to obtain, information and/or consent. This will usually be through the use of an electronic signature, for example a ‘tick box’. Where an electronic signature is used through an online service to give parental consent, parents will represent that their consent is valid.
We are aware that children sometimes access their parents’ personal devices. If you are unsure whether your password is secure, please change your password. If you have concerns that your account is being used to provide consent without your permission, please contact the school. Please appreciate that for us to satisfy our legal obligations, we will rely upon an electronic signature as providing valid parental consent.
Laburnum Primary School Council is the legally formed body that oversees the governance of the school, within Department of Education and Training (DET) guidelines. Operational matters are the responsibility of the Principal.
School Council usually meets on the third Tuesday of the month at 7:00 pm in the staffroom and meetings are included on the school calendar, also linked to LPS eNews.
The functions of a school council are specified in the Education and Training Reform Act 2006 and include:
The Constituting Order of Laburnum Primary School states the composition of the Council is:
The sub-committees for Laburnum Primary School Council are:
Parents Group also reports to School Council.
All School Councillors are expected to play an active role in at least one sub-committee.
Please ensure your child knows how to use the school crossing correctly. Pakenham Street is only an operational crossing when the crossing flags are in place and a crossing supervisor is present.
Laburnum offers programs in Visual Arts, Library, Languages (Spanish), Music and Physical Education.
Statement of Values
The LPS Statement of Values and School Philosophy outlines the values of our school community and explains the vision and values of our school.
Laburnum Primary School acknowledges that the behaviour of staff, parents, carers and students has an impact on our school community and culture. We acknowledge a shared responsibility to create a positive learning environment for the children and young people at our school.
The school has a comprehensive Student Leadership program, including opportunities for Junior School Councillors from Year 1 right through to Year 6 School Captains and leaders. Our Student Leadership Policy is available on the school website.
Student of the Week Awards
At each Assembly, children who have been exemplary class members are presented with a Student of the Week Award. There is usually one per class and these are chosen by class and specialist teachers. Many of the awards are related to the school values of Curiosity, Respect, Integrity and Resilience.
Broad brimmed or legionnaire hats must be worn each day from mid-August to end of April during recess, lunch and other outdoor activities such as Physical Education, sport and excursions. Children are also encouraged to wear hats when walking to and from school. It is also recommended that your child use SPF30+ sunscreen during the summer months.
Children without appropriate protection will be required to play under covered areas.
Supervision of Children
Teachers are on Yard Duty in the playground before school from 8:45 - 9:00 am and after school from 3:30 - 3:45 pm. If a child arrives at school before 8.45 am or has not been collected by the 3:45 pm bell, they will be brought to the office, then placed in the Before/After School Care program. There is a charge for this facility.
At recess and lunchtime there are always teachers in the yard to supervise the children’s play. Children must play within the boundaries of the schoolyard. At the beginning of the year, Preps learn the areas where they can play and those that are out of bounds. Preps are not to go past the Library when playing in the middle area of the school, or past the office when playing at the front of the school. The children are not permitted to be in the classroom unless a teacher is with them, including before school, lunchtime, recess, and after school.
Prep children participate in an eight day intensive swimming program in Term Three. For the program to run successfully we need the assistance of parents. Parent helpers MUST have a current Working with Children Check and COVID vaccination. Other year levels also have swimming, with levels staggered at various times throughout the year.
Take Home Books
Early in Term One the children will begin to bring home a book to share. These need to be returned to class each day, even if they have not been read at home. Online resources may also be used for home reading.
The official school uniform is available from Surrey Clothing, 424 Station St Box Hill, near the corner of Station St and Landale St, Box Hill. Parking is available at the rear. The store is open weekdays from 9.00 am to 5.00 pm, as well as the first Saturday of every month from 10 am to 1.00 pm.
Phone or email order your order: 9890 3487 or email@example.com Parents can also shop online at https://surreyclothing.com.au/school-login/ (user name LPS and password LPS). Uniforms are delivered free to the school every Thursday or you can choose to collect order from Surrey Clothing’s store in Box Hill.
The school also has a second hand uniform shop. Please enquire through the office, or look for opening hours in eNews or our online website calendar.
When COVIDSafe restrictions allow visitors to the school, all visitors are required to register at the office, where they will be issued with a visitor’s badge. Please see our Visitors in School Policy.
Working with Children Check
A Working with Children check is required for any adult assisting in the school. You will need to complete an application online (see link below or on our website). A card will then be sent to you. Please bring the receipt/card to school as evidence. http://www.workingwithchildren.vic.gov.au/
Last updated 25 October 2021